Category Archives: Powerpoint

Using Keynote 8 to present about my clinical experiences using Virtual Reality at Cedars-Sinai – how I managed unexpected glitches and “tech support”

In late March, 2018, I was in Los Angeles presenting at the inaugural Virtual Medicine conference at Cedars-Sinai. Here’s the website and screenshot:

virtual medicine C-S

I had been invited over by faculty head Dr. Brennan Spiegel to present, TED-style, on my 17 years working clinically with Virtual Reality.

The timing of the conference was excellent and the day it finished Steven Spielberg’s new film, Real Player One, which features VR, was set to open. Indeed, my hotel, the Sofitel, featuring a huge poster on its wall.

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Some 300 people attended in person while another 1000 viewed the live stream via 360 degree Samsung technology, so it could be viewed in a head mounted display. The stage was equipped with a large vanity screen which mirrored the very large projection screen behind and above the presenters. Below, you can see a picture of the setup which I took during a break, below. The control booth for the presentations can be seen at the very top of the picture, centre.

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For my presentation, I was given 25 minutes very early in the two day conference, and prior had been asked to hand in my slidestack to be uploaded to a central server.

I never do that, given I present using Apple’s Keynote on a MacBook Pro and it contains a number of unusual fonts.

So I and a number of other speakers made arrangements with the technical support staff to use our MacBooks on stage, but not stand behind a podium. This required some form of remote control so we could wander the stage.

The videos of all the speakers will be uploaded soon, I’m told, but in the meantime, there are some lessons to be learnt which I want to pass on.

When tech support becomes a hindrance

While most other speakers used a clicker device to advance slides (and unfortunately also use the built-in laser light to highlight live slide elements), I elected to use my iPad to both control the slides, and as a mirror for my MacBook which was placed in presenter mode, meaning it displayed on the left the current slide the audience could see, and on the right was the next build. You can see an image, below:

Screen Shot 2018-04-05 at 5.37.03 pm (2).png

The next build can refer to the same slide but the next action which takes place, or it could mean the next slide. Some presentation mavens speak about the maximum number of slides a presentation should contain. This is really 1980s uninformed thinking. I could have one slide but with 200 builds which could take twenty minutes to present, or 200 individual slides with no builds, just transitions between slides. Be wary of anyone who offers you unbending rules about presentations.

If you’re unfamiliar with presenter mode (most presenters I meet, whether using Keynote or Powerpoint don’t use presenter mode), you can see this mode in action, illustrated above, using the latest Keynote 8. On the left is the image the audience sees, and on the right is the next build the audience will see when the slideshow is advanced. It also shows the number of builds on the same slide still to come. In the image, above, the right “preview” screen it states Builds Remaining: 3. You can also see two other handy images: the current time on the left, and the elapsed time on the right. It commences when you hit Keynote’s Play button.

In previous versions of Keynote, builds remaining was represented by blue dots not numbers, displayed under the current screen (as shown in this screen shot of Keynote 5, below). Why don’t more people use presenter mode? Presenting at conferences using the venue equipment almost always prohibits its use.

Screen Shot 2018-04-05 at 5.42.47 pm.png

Note, too, the use of Post it Notes graphics placed on the two slides. This was a great feature of Keynote up to version 5. It allowed you to remind yourself of the content of the screen when it was black. It’s like the presenter’s notes Keynote still maintains at the bottom of the screen, which I NEVER use. It takes up too much screen real estate, and it encourages you to read the slides. My guidance is that anything written in the presenter’s notes area (hidden from the audience) should really be on the slide itself. The Post It style note – which also is invisible to the audience – used to help me remember there was a movie or object under the black screen. I wanted to control when the audience would see the movie begin, often with a slow fade in, rather than its initial image. When Keynote on the desktop aimed for parity with iOS versions starting in Keynote 6, these Post It Notes were dropped in favour of yellow Comments notes to encourage collaboration with other Keynote users. They would not appear during the live presentation so couldn’t function as slide reminders.

The Post It notes feature was also useful if objects are to enter the screen from the sides and I want a cue to remind me of the blank slide’s content. In the screen movie below, I wanted to illustrate an experiment where objects movie across the screen, entering stage left and right, where the subject’s task is to say which one is in front and which one is behind (a test of depth perception). The objects need to move in off screen, but Keynote 8 can’t show in presenter mode they are “waiting in the wings” to make their entry. This is where the Post it Note feature could still be handy. To overcome this in Keynote 8, one could put the reminder in the presenter’s notes, but that area is then taken up for the entire show, not just the slide in question. You would have to be at the MacBook to hit the correct keyboard sequence (SHIFT+COMMAND+P) to switch off presenter notes.

But here is the problem with how Keynote operates: on both the current and next build  screen, nothing can be seen. Keynote will not show the animation, but just as importantly it can’t show what’s not on the slide nor what will happen next – you look at two blank slides, see below. The screen movie of presenter mode shows the current time, the elapsed time, the builds remaining (counting down from 3, 2, 1) and the red and green progress bar at. the screen top edge – when in red, an animation is taking place, when in green, Keynote is ready for the next manual build.

My own vanity app setup to annotate and control slides during a presentation

I have written previously about the software I use to facilitate my own vanity setup on the iPad, called Doceri from SP controls. It uses an app on the MacBook (or Windows setup), and a complementary app on the iPad. With the two devices sharing the same wifi LAN  (I bring my own router but not connected to the internet in the US – at home it does) I can also annotate the slides live, something the latest update to Keynote on the iPad allows for also, if you use the iPad as your presentation hardware.

I should add that I had created the slideshow using Keynote 7, but decided to live dangerously and update to the just released Keynote 8 the day before my presentation. I made a copy of Keynote 7 just in case something broke in 8.

When things don’t go according to plan

I want to point out a couple of issues which raised my level of arousal during my presentation which only I knew about. It may offer you the opportunity to learn from my experience.

My presentation was scheduled to begin very soon after the conference introductory remarks. Previously, when I arrived at the venue I’d gone to the control booth at the back of the auditorium and met with the tech group who checked my sound system, and  wired me up via a back of the head wireless microphone. Because I teach dance, I’m very used to wearing a similar microphone behind the ear.

While I was waiting for my turn to go on stage, I did two things: I quickly ran through all the slides to make sure they were in correct order and no build was hiding behind another, something that can occur when you’re working on slides with multiple builds which cover other builds, where you can forget to build it out, to reveal another image or text.

The second thing I did was fire up the portable wifi router, and open the Doceri apps on the Mac and iPad. This was a small problem as the router expected to see the internet, and had to be told not to keep searching for a connection. At home this happens automatically, but in the US it seeks a 4G tower. A moment of doubt, but it soon did its job.

Once I was ready to go, I headed to the first row, waiting for the signal to head to the podium where the MacBook would be connected via my HMDI adaptor to the A/V system. Once hooked up, I placed it in presenter mode. A different group of tech assistants was there, and as the conference host was finishing his remarks with perhaps 20 seconds for me to take centre stage, I noticed one of the tech crew opening a browser window on my MacBook and accessing YouTube. In doing so, he had dropped me out of my Optus router needed for Doceri, and employed the venue wifi. Asked why this was happening, I was told it was a final sound check, performed by playing a YouTube movie.

I was stunned.

I always keep a blank first slide with a sound file on it for just such purposes, which then transitions to my opening title slide, as shown below – yes, I used a movie background as a way to say, “this isn’t going to be your usual medical Powerpoint.”

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I pointed out to the tech people what had happened and quickly reset the wifi to my own wifi router with a few seconds to spare, and the Doceri connection was re-instated. But as I moved to the stage for my introduction, I looked down at my iPad which ought to have been in presenter mode, and it was now in mirror mode. Usually two small screen icons with the numbers 1 and 2 appear above the display, allowing you to begin presenter mode (screen 1, coloured blue, below) or switch to mirror mode (Screen 2, in grey, below) if you want to annotate the slide – annotations won’t work in presenter mode, as shown below.

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But when I looked closely the choice of modes was not available – I was stuck in mirror mode. A quick glance at the MacBook over on stage right showed it to be in mirror mode, likely a result of the tech support person dropping out of Keynote to open a YouTube browser window.

I was stranded now centre stage, with no hope of taking time to leave the stage and fiddle with the Mac via its screen preferences. I had no way of knowing if the very large audience screen would show the guts of my Keynote (my worst presenter nightmare) or just an empty desktop – a preferred option. But the thought also occurred to me that by trying to setup presenter mode, the audience could possible see what I alone should see, the complete set of slides to come, which for me is a presentation faux pas.

So I had to be content with operating in mirror mode, with the iPad acting solely as a slide advancer. It could work in annotation mode too, but I had prepared my talk so this great feature would not be necessary. Things that would need to be highlighted were already pre-prepared with animations. I had rehearsed and rehearsed and so my not having presenter mode was unfortunate, but not a deal breaker.

What was much more serious is what went missing in mirror mode – my countdown timer which tells me how much time has elapsed (or if you prefer how much time remains), plus the actual Keynote clock time. The iPad does display real time but it’s tiny. I was somewhat panicked when I saw neither Screen 1 or 2 icons were present.

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This was very alarming as I need to see the timer. Because I don’t rehearse my exact words like most do for TED-talks, when I rehearse I “play” with the slide narration, testing out various ways to tell my story, knowing the feedback from the audience will guide me. This helps keep the talk spontaneous and lively, not over-rehearsed and “flat”. Some slides I can spend more time with judging by the audience reactions, some can be glossed over swiftly. But I need the timer to keep me on course and finish early if can. If things are going well, I might be able to go to black (use the B key) and add some more to the speech as long as it’s on message – I always rehearse these extras for just such occasions.

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Presenting at Cedar-Sinai Virtual reality in Medicine conference – here, holding my iPad Pro to control and annotate slides. There’s a Samsung 360 degree camera live-streaming, bottom left.

Only after I gave my talk did I learn that just in front of the large vanity monitor were three small lights – green, yellow and red which would flash eventually. These are cue lights to inform presenters of their timing situation. Essentially, I was flying in the dark. When I began my presentation we were already behind schedule and I really wanted to help bring it back, even at the cost of jumping over a slide, but alas I had no idea of the time, and I refuse to look at my wristwatch while presenting.

As if not having presenter mode wasn’t enough…

Once I settled down into a presentation rhythm and felt I had the audience onside, the next glitch occurred. I had quite a few movie clips to show, which I had downloaded from YouTube and converted to .mov format via specialist software. These had all worked on the MacBook in Keynote rehearsal mode, and also while playing on my external LG monitor and Epson projector via HDMI at home. Earlier this year, however, at a conference in Melbourne, two of my movies came up on the screen and refused to play. My initial thought at the time was that I had somehow corrupted the build in-build out timings, but when I got home they played fine on my system.

Lo and Behold the same thing happened to three movies that had worked fine in rehearsal. I tried twice to get them working, and when it was clear they would not, I proceeded to use my storytelling to inform the audience the idea behind the movies. When these situations happen, you just have to keep going, and appear professional – there is no room for thoughts like “I’ve flown 8000 miles to be here – this shouldn’t happen”.

As it turns out,  I received two unexpected compliments during a break after my presentation. One was that I had “read the audience well”, and the other was: “What software did you use?”

I am still working on the movies-not-playing problem, trying to see what properties they have when compared to the movies that did play. This can be achieved using Quicktime’s Movie Inspector window  (COMMAND-I).

Extra features in Keynote 8

It’s always good to know Keynote is receiving updates, although I’m not sure the changes to 7 justified calling the update version 8, rather than a dot release to 7.4. Perhaps it’s to acknowledge the big change in iWork for iOS where the Apple Pencil can be used on inexpensive iPads to annotate slides. New infographics in mobile and desktop iWork apps to build donut charts, integration with Box for sharing content, and a new image gallery feature are the major additions, although I do miss the “Smart Builds” feature left behind in Keynote 5. See an example below, which I like so much I saved as a movie and now use it every so often. It’s actually two minutes in length, but to hopefully not trigger YouTube’s copyright algorithm, I’ve shortened it. Its purpose is to highlight the historical importance of the heart, when I do presentations about the brain. The importance of the heart remains firm in our folklore, so I combined movie posters with snippets of well known songs where the lyrics feature “heart”.

For a fuller description of the Keynote 8 features, see KeynotePro’s website Keynote pro and Keynote 8.

 

 

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Feedback is so important to presenters shifting the paradigm – overcoming Powerpointlessness

This entry is going to sound a little self-aggrandising -perhaps even full of braggadocio  – but the exchange between myself and an attendee following a recent academic presentation I gave may be useful if you attend similar workshops.

A few weeks ago, I was the final speaker in a long day on a rather dry but important subject for psychologists – risk management. I was requested to speak about how IT could mitigate  risk for psychologist practitioners. I’ve offered all day workshops for this population around Australia, showing how IT can be incorporated into their workflow.

So, I attended with a presentation I believe understood its audience’s fears and concerns, which would only have been heightened through the day with lectures by lawyers, “old heads” and representations from regulatory boards.

I saw my task, being the last speaker for the day, as being both “light” and enlightening, and indeed very early in my presentation, acknowledged that I was presenting in one of the two times to be avoided: last (the other being straight after lunch).

I asked the audience to relax, forget about taking notes, while I told them a story. Yes, I literally said I was going to tell them a story. Which I proceeded to do about an airline’s incident which saw a 747 land with its nose gear retracted at Sydney Airport in 1994. I then wove a story within a story about how I was already involved as a psychologist with the same airline, and how I came to be involved in the aftermath of the incident in question.

Quite a few in the audience of perhaps 150 looked confused as to where I was going and its relevance to the day’s topic, but it soon came home to them, which is a frequent modus operandi I have when presenting. It’s a fine line, but hanging people out in confusion then bringing them back in with an “aha – I get it” moment is a trope I use for increasing audience engagement, much like a magician tries to hold an audience in suspense while setting up the trick.

This was the first time I’d presented this topic in this short format (about 45″) and so without an opportunity to trial it, I was eager to receive some feedback. A few days later, I received an email whose author has given me permission to reproduce (without ID). I was a little surprised by its content and focus:

Hi Les,
I attended your presentation last weekend at the PPWP meeting.
Thanks for presenting such an engaging and thought provoking presentation – especially, as you acknowledged, in the graveyard shift!
While I was very interested in the content of your presentation I have to admit to being more focussed on process, and taking copious notes about presentation style and the use of a/v.
I speak regularly in both Psychology and Yoga settings (I am a Psych and also a Yoga Teacher), and I’m presenting a keynote presentation this March at the Yoga Australia national conference (the peak body for Yoga Teachers in Australia).
I’ve been gradually training myself away from a heavy reliance on text based presentations, and I’m really hoping to challenge myself with this presentation.
So – to get to the point – I’m really keen to attend one of your ‘Presentation Magic’ courses if you still run them?  And I also wondered if you offer individual consultation where you could look over my planned presentation and provide feedback?
Thanks Les, cheerio,
To provide some context, not just was my presentation the last for the day, but the previous ones had followed the usual psychology Powerpoint style which the letter above alludes to. It wasn’t just that being the final speaker is a tough task, but expectations after a day of text-based powerpoint is usually so low that my task was actually made a little easier in terms of gaining attention and engagement. Just by daring to be different.
I opened a dialogue with my correspondent:
Thanks for your feedback,

Had you seen me present before?

If you hadn’t, I can imagine that what you witnessed (“saw” is too narrow) may have changed or confirmed the direction you want to take your own presentations.

Certainly (and I only got there after lunch), you would have witnessed standard psychology presentation materials and skills during the day.

I’d be really curious – as in, I would like to write a blog article – about your “copious notes”: what was occurring to you as you were note-taking, as I’m guessing that’s not what you had come prepared to do, but correct me if I’m wrong.
It’s not everyday you get to have such feedback. Often we present in an unfamiliar location to an audience we may never see again. Given this, I was curious to hear the feedback, which shortly arrived in the form of points the correspondent had taken while I presented:

Les’s presentation approach:

  • ·             Handheld device to control powerpoint
  • ·             ‘Holder’ under iPad mini to handle easily
  • ·             Les had his own notes on the mini?
  • ·             Storytelling – to make a point. Use visual prompts to help tell the story
  •               Engage the audience – don’t treat them like they have no idea what              you’re talking about, ie. Don’t tell them the obvious!
  • ·             Weave different things throughout – ie, while Les was talking abut the plane crash he mentioned his own work in fear of flying
  • ·             Slides are purely, very few words
  • ·             Keep to a few key messages – eg. Les’s 3, 2, 1
  • ·             Offer something people can email you for (eg, Les’s social medial policy). This encourages follow up and interaction with your audience later
  • ·             Tell people what you are and aren’t going to cover – keep expectations manageable
  • ·             When referencing websites use screenshot images of the website – visual interest
  • ·             Books – show image of the cover of the book
  • ·             Give the audience time to think for themselves – pose questions for their deliberation

I found this very interesting – what a psychologist about to do her own important keynote in a few weeks – finds worth attending to in another’s presentation. It’s important feedback. Let me share the next piece of correspondence (my response) which will hopefully provide further clarification:

I am curious when you noticed your attention shifted from content to process – do you recall? After all, you were most likely lulled into a sense of Powerpointlessness by some of the previous speakers – or did you recall you’d seen me before and so your expectations shifted? Just asking so as to provide for more depth and nuance to my blog article!

Let me go through your observations one by one:

Les’s presentation approach:

  • ·             Handheld device to control powerpoint

Yes, I use my iPad nowadays, rather than stand at the podium and click the keyboard. It requires the MacbookAir and the iPad to be on the same wifi network. I use my Optus mobile wifi router to provide that. It also accesses the web in case I need to do that to answer a question. But I also keep a small handheld Kensington clicker USB installed in case Optus falls over. (backup!) Oh, and I don’t use Powerpoint!

  • ·             ‘Holder’ under iPad mini to handle easily

This was a device (“BakBone”) gifted to me a few years ago when I was a Keynote speaker at Macworld in San Francisco, part of the shwag for presenters. It was developed by a surgeon to help hold his iPad in surgery! Link: <http://www.holdyourtablet.com/pages/about-the-bakbone-tablet-holder>

  • ·             Les had his own notes on the mini?

No, no notes under the slides. Anything that is important enough to need a note (an amount, a number of significance, a ratio), should be on the slide itself. I tell stories (see below) and so the slides (I can see the next one coming on the iPad) cue me in. But you must know your story. The exact words are not so important, so you don’t need to learn lines like an actor. BUT, it does require rehearsal which includes advancing your slides to match your words. We can discuss this more. If I made it look easy, it’s because I practise so much.

  • ·             Storytelling – to make a point. Use visual prompts to help tell the story

As above.

  • ·             Engage the audience – don’t treat them like they have no idea what you’re talking about, ie. Don’t tell them the obvious!

I call it “respect your audience”. They may not have the deep understanding of the subject, but they will appreciate being treated as equals. Lowers the barrier to engagement.

  • ·             Weave different things throughout – ie, while Les was talking abut the plane crash he mentioned his own work in fear of flying

Unspoken presentation rule. Even engaging presos need a change of pace and media every few minutes.

  • ·             Slides are purely, very few words

Yep. Slides are your support crew. Martin/Lewis; Abbott/Costello; Rowan/Martin… etc. You work as a team.

  • ·             Keep to a few key messages – eg. Les’s 3, 2, 1

in a brief presentation like mine, no more than 2 main messages for the audience – and tell them, “this is one of your take-home  messages you can start working on immediately”.

  • ·             Offer something people can email you for (eg, Les’s social medial policy). This encourages follow up and interaction with your audience later

Sneaky, aren’t I? Social psychology is plastered with experimental findings like this.

  • ·             Tell people what you are and aren’t going to cover – keep expectations manageable

Not sure I actually did this, apart from the low expectations which gets a quick laugh, but underneath that sets the tone,  also the quality of the presentation. Many in the audience who ARE presenters and think they know Powerpoint, will ask themselves, “How did he DO that?” Curiosity – up!

  • ·             When referencing websites use screenshot images of the website – visual interest

Absolutely, And the same for books and journal articles and emails… And then focus in on the salient bits and it’s OK to read someone else’s quote, just not your own!

  • ·             Books – show image of the cover of the book

ditto!

  • ·             Give the audience time to think for themselves – pose questions for their deliberation

Yes, all about engagement, and lots of small “aha” moments. Misdirect, then bring the audience home, so they sigh with satisfaction: “Yep, I get that… cool!”

Hope this helps

I want to share with you the final correspondence of relevance:

Thanks Les for your detailed points (above) – incredibly helpful and very generous of you.

My attention was on process before you spoke as I know presentation skills are your forte, and I’m working on this myself.  Yes, I had already been ‘lulled into a sense of Powerpointlessness’… please use that in your blog – gold!
I really loved that for a while there I was thinking – “where is he going with this story?  I’m not sure it’s relevant”… then a-ha!
The message I want to convey in this blog entry is that many in academia and the regulated health professions are ready for change in how complex ideas and information is offered up in formal settings designed to improve their professional development. The standard way of powerpoint-based learning is no longer working for many and no longer can be considered evidence based teaching, yet we still persist with it as evidence of the persistence of social norms and tradition in the sciences.
Thankfully, there will be a growing number of practitioner who both recognise quality training, and who are willing to say enough is enough to their peers and professional societies.

A Keynote tutorial showing an advanced use of MagicMove to animate a still photo

Microsoft has finally acknowledged how poorly the vast majority of its Powerpoint users apply their technology. Too much text, and chintzy clip art.

In Office365 its Office team has introduced two “new” features called Designer and Morph.

Here is an official video from one of its engineering team, Christopher Maloney.

Apple Keynote users are likely to shrug their shoulders knowing that Keynote has had such design aspirations almost from its beginnings in 2003, and the Morph equivalent, MagicMove, was introduced by Phil Schiller at Macworld in January 2009. (Steve Jobs had stopped keynoting the year before, when he introduced the original MacbookAir).

Since then, many Keynote users have adopted MagicMove into their workflow, although many of us have always thought Apple could do so much more with it.

Perhaps it will now that Microsoft has caught the bug of more evolved animation, but if MagicMove does up the ante, it will likely be because the desire for iOS parity has been achieved with more powerful A-series processors and more RAM in Apple’s mobile devices.

The bleating that accompanied the shift from Keynote 5 to Keynote 6 a few years ago, when quite a few special elements of Keynote were omitted, has quietened. More features have been returned or added to Keynote, and at least there appears to be life in the iWork engineering team with more frequent updates in recent months.

I am a big user of MagicMove, because it saves time, mouse clicks and “build clutter”. When a single slide has so many builds, it’s hard to decipher what one has created. This is not helped by the Keynote team who have not updated the layering of elements in the way Microsoft achieved it years ago, as shown in the video I created below, in 2011!

The other problem with its build order is the inability to name groups after one has combined elements. All groups are simply labelled group, rather than an even minimally useful: Group 1, Group 2, etc. Perhaps that is still to come.

It seems clear to me though that Keynote users are some of the most creative people out there, taking what the engineering team offers, then re-purposing it in novel ways which perhaps surprise and delight the team. That was certainly the experience I enjoyed when I visited the team in Pittsburgh in 2009.

So I want to take you through another tutorial on using Keynote’s MagicMove to create some popular designer memes you’ll see in videos and current affairs television, where the graphic artists have employed very expensive pro software.

I get better with Keynote when I’m inspired by the pros and try to emulate what they do as much as possible in Keynote, and only when necessary step outside and use inexpensive third party software.

Here is an example of a meme I will attempt to emulate in Keynote. What you’ll see below is a pro-user’s After Effects tutorial using a parallax effect to create movement on a still photo. The effect is seen in the first minute or so and the rest of the video is the “How to” part:

Clearly, for some presentations you’ll need to leave Keynote to use either After Effects from Adobe, or Apple’s own Motion. Each has quite a steep learning curve if you’re used to the simplicity of Keynote. The resultant movie will then be imported into your presentation.

But Keynote still has some tricks up its sleeve. In the video tutorial below, I step you through how to bring movement to a static photo, like the After Effects illustration above.

It uses Keynote’s MagicMove, Draw with pen, and Mask with selection elements, and also utilises a third party software from MacPhun called Snapheal Pro. As always your comments are valued, especially if you have other workflows to share.

 

Steve Jobs’ Keynote work ethic, and Keynote 6.6’s new build, “Line Draw” – learn what it does

In a timely post last week, pre-dating the release of significant updates to Apple’s iWork suite, former Apple VP Jean-Louis Gassee offered up a “Monday notes” blog entry mentioning his work with Steve Jobs, and in particular, Jobs’ use of Keynote, his presentation software first brought to market in 2003 (click to enlarge):

Jean-Louis Gassee's blog quoting Phil Schiller on Steve Jobs keynote preparation

Jean-Louis Gassee’s blog quoting Phil Schiller on Steve Jobs keynote preparation

This really echoes my own thoughts about Keynote, and presenting, and I still believe Apple’s competitor to Microsoft’s Powerpoint elicits within me a flow of ideas and concepts which its competitors can’t – just trying to manage their layout and mechanics interferes with my creativity. Others may feel other software best helps them with their thinking through of ideas.

I must say that for many people the thought of putting Jobsian efforts into their presentations feels very unnatural, especially those time-poor, such as teachers. You’ll note too how the description speaks of Jobs’ ever-present awareness of how best to convey an idea to a particular audience. Indeed, in Walter Isaacson’s biography, there’s a story of Steve Jobs being in hospital for treatment scolding his treating doctors for their poor presentations, and offering to coach them in Keynote. Jobs clearly believed that providing presenters with better tools might assist them with better presentations . I’m guessing he would not brook the argument that it’s not correct to blame the tool, but the carpenter for a poor job. For me, a poorly balanced and blunt saw will interfere with an accomplished carpenter’s efforts. Similarly, even the most expensive and exquisite Stradivarius will not make a mediocre violinist anything more than mediocre.

During the same week that followed, Apple made some major changes to its iWork suite, even though it named these as just point changes. It took the cloud based offerings out of beta, added new features, and improved iWork apps’ abilities to open old files created from previous versions. For Keynote 6.6, here are the published changes from the Keynote Help file:

New features in Keynote 6.6

New features in Keynote 6.6

In this blog post, I want to focus on and illustrate the new build animation, Line Draw.

I have previously used existing Keynote elements to achieve the same animation, but it has been complex and inelegant. Line Draw is simple: it refers to drawing a line with an arrowhead or other endpoint and having it appear right at the beginning, rather than at the end, which occurs if you use a Wipe build-in.

There is a little more to it, and so I have created a kind of “How to” Youtube video for you to study, and incorporate some other ideas for animating charts. I’d estimate it as requiring moderate Keynote skills and knowledge. Stop the video where you need to, but certainly try to emulate what I’m doing to best learn.

Here’s the video – watch it full screen:

Essential new tools for bringing presentations, using Keynote or Powerpoint, to a whole other level

Last week, I spend time on Australia’s Gold Coast in Southern Queensland attending my professional society’s Annual Conference. This year, it celebrated 50 years and I was fortunate to be asked to be a member of the Organising Committee. I also gave a pre-conference half-day workshop on Presentation Skills, as well as being a panellist for a Social Media symposium, and chairing two symposia on technologies and animal-assistive therapy.

The Presentation Skills workshop gave me the opportunity to do the “walk and the talk” to about 25 attendees, the maximum the room could accommodate comfortably.

Interestingly, the room was in a very modern Convention facility, decked out with the latest technology whistles and bells. This included screens next to each room which could be updated with information about sessions. I had informed the AV people I would be using my own MacbookAir, and I would bring up my own adaptors.

Usually, I visit a new venue the day before to check out its layout and AV facilities so I am ready to go when the first attendee walks in. On this occasion, I landed the night before, so my first chance to see the room was an hour before the scheduled commencement.

The setup for other presenters was the usual configuration now commonly found in conventions to minimise problems: you go to a “blue room” where the AV people have some networked PCs and you offer them your Powerpoint on a memory stick. They upload it to their server, and add in your name to the first slide of the symposium which lists all the presenters with names hyperlinked. That way, the session chair just clicks on the next speaker’s name, and their Powerpoint opens.

The system on the Gold Coast unusually allowed for presenter mode, such that the standard PC on the lectern could  display both the current slide and the next one, something I find incredibly useful but few others seem to use.

In this system there was no way to accomodate a Mac running Apple’s Keynote.  Which is why I let AV people know ahead of time of my particular needs. However, in my workshop room, there was a wireless USB device which allowed the Mac to be seen by the projector, but only in mirror mode, disallowing presenter mode. This wasn’t satisfactory as I am set to work in presenter mode, and I wanted to show it as part of the discussion on how to improve presenting styles.

So it was back to plan A, which was to connect the Macbook Air via an adaptor to the projection system. This proved difficult as the system wanted an HDMI adaptor, and I had brought only the usual VGA adaptor. My Bad. It now becomes standard practice when visiting a new venue to bring both, as well as an AppleTV if I want to display attendees’ laptop displays (if they have a Mac) or their iPad’s or iPhone’s. Using HDMI also means audio can be passed through as well, rather than a separate cable (which sometimes is tied down and will not stretch to the Macbook. You put your Mac where the AV team says to put it!)

On this occasion, I didn’t hook in my AppleTV, so if I was going to display attendees’ screens, another solution would be needed. For a laptop, that would mean the wireless USB dongle mentioned above; for an iOS device, they would link wirelessly to my MacbookAir using my own wifi router and software from Squirrels called Reflector. The latest version is compatible with Android and Windows devices.

If an AppleTV was connected, it would use Airplay to mirror all Apple devices. I am finding this kind of setup in lecture rooms and modern convention centres to be on the increase. The only struggle can be making sure all devices connecting wirelessly are on the same subnet mask and you know any passwords for Airplay. This is why I bring my own router, but you can also bring and connect an Airport Express which will help connect 50 devices on the same subnet, as long as it can be put in bridging mode or connected to the available network over Ethernet. If it sounds like the “just give us your plain and simple Powerpoint file” is simpler and less trouble, you’d be correct.

In days of yore, of course, this was all unnecessary, as you rocked up to your presentation with your carousel of 35mm slides, and there was no sharing of others’ work. Your transition to the next slide was audibly heard with a definitive “chunck-chunck” sound, when the slides were advanced. So in those days, transitions were audible, not visual. Occasionally, a slide would be upside down or back to front, or even get caught in the gate and melt!

I started my workshop with a couple of slides using movies and effects simply not possible with either 35mm slides, overhead transparencies, or indeed likely never seen by this audience: this is my shaking book slide which I have written about previously. Here it is again:

This is my way of sending a direct message in the first few moments of the workshop that we are doing something different today.

But I also have two other means of demonstrating this “different way” of presenting which commences even before the first slide is shown.

In an effort to impress the group we will be doing a “presentation as conversation”, I refuse to stand behind a lectern and instead stand to the left of the screen if this is possible, with the MacBook Air over on the right side near the mixing panel and connections. Thus, if the audience looks to the front of the room, they see me on the left, the screen in the middle, and ancillary equipment to the right. The task is to remain in charge of the presentation even though the screen dominates the room, and the audience expects the screen to be the main medium by which they will learn. They will soon learn however that physical layout is only a small part of their learning experience.

The second clue that something different is happening comes when the audience notices I am holding my iPad in my left hand, and I might have a small Kensington clicker in my right. It’s the iPad which will control the flow of slides with the clicker as backup. (The second backup is walking up to the MacBook and hitting one of the keys which advances the slides manually).

There was a time when I travelled to present and would place the iPad in a stand in front of me to operate as a vanity or “confidence” monitor. Most modern keynote arenas will have these on display on the floor and if you’ve watched Apple’s own keynotes or those from TED talks, you’re also likely to have seen them in action, such as here:

Steve Jobs delivering a keynote and his confidence monitors below stage in presenter mode

Steve Jobs delivering a keynote and his confidence monitors below stage in presenter mode

Voila_Capture2015-10-07_12-16-58_PM

Above is Facebook COO, Sheryl Sandberg, in a TED talk and her confidence monitors.

These are great if you’re unlikely to move around very much. In the case of Steve Jobs and the huge stages he once worked, several pairs of monitors were strategically placed along the foot of the stage so no matter if he was extreme stage left or right he could see the monitors. His slide stacks often contained hundreds of slides and builds, too many to memorise so confidence monitors ion presenter display are needed to keep the story on track.

In a small workshop room where space is premium and where the stand with an attached iPad could obscure the screen for some at the back, another option is needed.

And this is where my three favourite presentation augmenters come into the picture, apart from the MacbookAir and Keynote itself.

They are:

  1. An iPadAir
  2. Doceri software, installed on both iPad and Macbook
  3. Bakbone magnetic holder, attached to the iPad.

There was a time when I wanted both hands free when I presented, with my right hand surreptitiously holding the Kensington clicker so that slides or builds would advance as if by magic in concordance with what I was saying. After the first few times, I think audiences stopped trying to work out how it happened and just accepted and perhaps expected the style throughout the rest of the presentation.

This is now one of the important evidence-based rules of presenting such that audio (what I’m saying) and video (what the audience is seeing) are in sync. The two most important sensory channels (auditory and visual) work together, rather than splitting; splitting or mixing up the channels confuses an audience at a “less than conscious level” and if you keep doing it in your presentation, they will attempt to restore the balance by doing their own activities and ignoring you. That is, they will reach for their iPhone or speak with their colleague next to them.

Having “split channels” is one of the ways many presenters unwittingly disengage their audience; it is easily “cured” and will lead to improved engagement and message delivery and recall. It is an essential skill presenters need to learn, and then impose upon their slide conception and building. By example, once I have a basic draft of my slide or set of slides, I will rehearse what I will say and practice my timing of slide builds. If it seems awkward or much too fiddly, I will try to automate the builds so they flow together rather than me having to remember when to click to advance. With really complicated slides with lots of automatic builds at precise intervals, I may even export that slide as a movie and then bring the movie back onto a slide, and let it roll. But that requires a great deal of rehearsal to hit your “marks” accurately. The “shaking book” example I began with started out as a complex slide, but it now a single movie replacing perhaps 25 builds.

Recording a complex set of single slide builds also helps with those times when the presenter clicker decides to stop working, or some background operation on the Mac decides to kick in (e.g. Spotlight, or when you’ve forgotten to shut down Mail and it’s automatically connecting to the Mail server). This is when you might double click because the first click didn’t advance – except it did, but was delayed and now that beautiful point you were making has been skipped because you double clicked!

If you export the slide builds as a movie in HD, your audience will not see any loss of picture quality, and it adds a safety net to your presentation. Mind you, it can also bulk up a slide stack, so don’t go overboard either!

So nowadays I hold the iPad in my left hand rather than have it attached to an immobile stand. It’s almost like returning to the bad old days of having 3×5 cards on which you have written your main points. These were yesterday’s presenter screens, cueing you in to the next element of your story, rather than reading the notes on the slides (egregious presenter error of the highest order, except if you are expressing a quotation from a nominated source).

Initially, I was worried that I may be harshly judged if the audience saw me refer to the iPad in my hand. Previously, my use of a vanity monitor would be done as surreptitiously as using the clicker, so as not to allow the audience to see me clueing myself in. You’ll often see the Apple V-P’s glancing down at their vanity monitors during their keynotes in quite obvious fashion, certainly much more so than Steve Jobs ever did. It’s neither good nor bad, just what it is.

But now, carrying the iPad with me, roving about the room, it’s very obvious what I’m doing but I no longer concern myself that the audience is “in” on my presentation tricks. Indeed, many come up to me afterwards and ask about the arrangement I use, principally because they would like to emulate its obvious effectiveness.

This is because the software I use on my iPad allows me to mirror the Macbook’s display in presenter mode, or, mirror what the data projector is displaying to the audience. The former is important for me as I may have roamed the room and now can’t see the Macbook to cue myself into the next slide or build. The iPad mirrors the Macbook’s Keynote (or Powerpoint) in presenter mode, and lets me see current and next slide using some wonderful software called Doceri.

I’ve blogged about the Doceri software before, and it’s recently received a small update to make it compatible with iOS9. It’s from SP Controls in South San Francisco, and I continue to be a beta tester and feed back ideas for product improvement. The software has very much found a home in teaching environments such as schools and colleges, and less so in presentation arenas, not surprising given how uncomfortable with change many presenters can be.

But the other reason audiences accommodate this rather strange or unfamiliar approach to presenting comes via Doceri’s ability for me to annotate the current slide on show. When in mirror mode (the iPad is displaying what the audience is seeing), I can draw, underline, bring up other pictures to colour in, take a picture of the audience, and leap about other slides which I have stored in Doceri but not prepared for the current presentation. Should it be necessary, I can keep the current presentation going, and overlay a previous set of slide pictures should an unanticipated question or comment occur. I think we’ve all had those moments when there is that one really great slide which could illustrate a point an audience member has just raised, but it’s not in the current stack. And Doceri will also record what I’m doing for uploading to YouTube if that’s my desire.

A more primitive form of this is possible if you use your iPhone as your “clicker” such that it can also go into presenter display mode, and supply you with a laser pointer-like image you can move around the display screen by dragging on your iPhone screen. And some minimal annotation tools too, all hand drawn. Doceri lets you draw precise squares, circles and objects with its palette of tools. There is one caveat however: if you’re in single screen drawing mode, the slides won’t advance. You have to unlock and leave that mode, even when mirroring. Doceri has the option of placing a thin coloured rectangle around the slide to cue you in that it is still in drawing mode, something most viewers will not see because they’re not expecting to see it – a form of inattentional blindness.

I’ve seen presenters use their iPhone as a clicker/vanity screen but the small size of the screen, even in Plus versions, has never had much appeal. It feels ungainly to hold and manipulate.

Which is your cue to ask about holding a 9.7 inch iPad and its ungainliness. And this is where the Bakbone comes into play. Let’s show you the video so you get to see what it is:

Rather than having the Bakbone attached in the middle of the iPad’s back panel over the  logo, I have it set to one side so I can more easily reach the Home button.

Its use means I don’t have to put too much thought or energy into holding onto the iPad – it just sits on my finger. I have to tell you that after workshops nowadays, I get two questions asked more often than others: One is what software I used (especially in workshops where I am not referring to Keynote or Powerpoint), and the second is about the Bakbone, especially from teachers who are employing iPads in their classroom for whom the Bakbone is clearly going to solve some problems.

I was given a Bakbone a few years ago as part of the shwag for presenting at Macworld, and it has become an indispensable part of my presenting, freeing me up from the static use of the iPad as vanity monitor, and allowing me to be much more interactive with the slides I’ve created, facilitated by Doceri’s vast compliment of presenting tools. It is now distributed in Australia via this link

One of the Bakbone inventors, physician Paul Webber

One of the Bakbone inventors, physician Paul Webber

In the next month or so when the iPad Pro with its pencil ships, it will be interesting to see if Doceri updates to take advantage of all that extra real estate and if the Bakbone will be compatible given the iPad Pro’s extra size. I’m guessing the Bakbone crew are constructing mockups given we know dimensions and weight, to see if there are handling issues. With current tablets, the use of factory styli are said to be compromised so it will be of great interest to see if the iPad Pencil will work.

I want to conclude this entry with a fresh point I made in my workshop to psychologists last week. I took them through a visual history of presenting so as to inform them that the problem of getting information from one person into another is a very ancient human challenge. From lectures, through to drawing in the sand and on slate, through to overhead cells and now slideware, it’s a challenge to know what the evidence says is most effective and which is being held onto for reasons of social norms and tradition.

To which I offered: “If you could have done your presentation using overheads like we did in the 1960s and 1970s and even into the 1980s (the reason in fact that Powerpoint came into existence – to help the MacPlus construct cell transparencies using new LaserWriters), then did you do your audience any favours? Did you produce for your audience a modern means of learning compared to something whose origins began in WWII for military training?”

And there was one last thing I offered in this pre-conference workshop:

“You’re gonna hate me, because for the next three days of this conference, going to various symposia and keynotes from eminent scientists, you won’t be able to unsee all the presentation errors I’ve just shown you. You’ll giggle, or gasp while your colleagues are trying to concentrate on the message; but you’ll feel split because once seen, the errors can’t be unseen. Just think of it as my workshop going on for another few days!”

Last week’s Apple ResearchKit introduction with SVP Jeff Williams – using Keynote’s “cube” builds to bring text on and off a slide effectively

A little preamble (Forshpeiz)

Each Apple keynote, such as the one delivered last week showing new MacBooks and the AppleWatch, brings with it much excitement and anticipation from a variety of audiences.

Tim Cook, as the Ringleader corralling the variety of speakers – some from within Apple, others from associated companies displaying their wares – likely has the final say over the form of the keynote, having perhaps learnt at the feet of keynotemeister, Steve Jobs.

I don’t think it’s my imagination but I do believe since he began this central role some keynotes ago when he formally became CEO (not just Jobs’ interim stand-in), Tim’s presentation style and confidence has vastly improved.

I no longer cringe at what appears to be his earnest but seemingly inauthentic speech patterns. He truly seems to have come into his own and is really enjoying his role of ringleader in what can often turn out to be a three-ring circus of various product displays during the keynote.

The challenge he has is recognising how to deal with the variety of audiences Apple keynotes attract.

Thinking about who your audience comprises is one of the things I speak of consistently during my workshops. Audiences for Apple’s keynotes are diverse. From investors and shareholders, through to its own employees – maybe learning of Apple’s products for the first time such is the secrecy within the Apple campus – and then going on to the general public, the enterprise, education, religious organisations and perhaps a never-ending list of Apple users and non-users alike.

There is of course another audience – Apple’s competitors for whom Apple once displayed a “Redmond, start your photocopiers” banner in the Moscone centre during one Macworld Expo introducing OS X Tiger.  Now it would likely to be: “Seoul, start your 3D printers”.

From Extremetech.com

From Extremetech.com

There is perhaps one other group for whom Tim and his presenting team give little consideration.

There is a group of people, like you have come to this website, who consistently look at these keynotes for indications of where Apple’s flagship presentation software, Keynote, may be going. It is here that we see Apple’s live beta testing of new features it is considering for the next upgrade to Keynote.

At its introduction at Macworld in 2003, Steve Jobs famously said that he was Keynote’s main beta tester before its release as a stand-alone $99 product for the public to buy. (Those 5000 attendees at the 2003 keynote were lucky enough to get a free copy, plus a free iSight firewire camera). So, each keynote, a group of Apple Keynote users carefully follows the presentation,  not just for the content, but for the process of delivering the content.

What’s become clear since Tim took over has been the space and time given over to high production value movies inserted into the keynote. That’s because the processes of manufacture that Apple is now employing are so complex words alone are insufficient and if a picture tells a thousand words then the movie tells 100,000 words.

No doubt, as you continue to go to others’ presentations and perhaps give them too, you will see more and more people inserting movies, and I do believe there’s a fine line to be drawn between just enough and going overboard.

I also believe Apple has begun including more animations, not necessarily those deliverable by Keynote, in its efforts to best illustrate the workings and philosophy of its products.

The Main Course (Entree)

In this blog entry, I want to focus on a text insertion method I have been employing for a number of years, but which I saw included in last week’s keynote, perhaps for the first time, but for once in very clear view.

Fortune reports on Apple's plans for Medical Research at SXSW 2015

Fortune reports on Apple’s plans for Medical Research at SXSW 2015

It’s featured in what was a surprise inclusion that none of the rumour sites picked up on.

Yet it received almost universal acclaim from websites, developers and of course the medical community. I’m speaking of Researchkit, and new relationships Apple has forged with a number of international research institutes investigating some of the world’s most pressing chronic health issues. Perhaps the icing on the cake was that Researchkit was also to go open source and not be restricted in the long term to Apple devices.

Tim Cook himself did not do the Researchkit demonstration, but left it to senior vice president of operations Jeff Williams. If Jeff has done a previous Apple keynote, I can’t recall, and a few people have suggested his presentation lacked polish.

That seemed to make no difference at all to most in the audience who grasped almost immediately the importance of Researchkit. For many, it would have been an example of how Apple can use its technology muscle to give back to the world.

Jeff had three main points he wished to make. He could have used a tried-and-true bullet point method, as most other presenters would have. But instead he chose to use some animations to bring in each point as a stand-alone message. I have used the same technique in many of my own presentations for the last couple of years, so it was great to see it validated in an Apple keynote.

I’ve taken a section featuring Jeff from the keynote, and I’m going to show you how I can reproduce it so that you too may include it should you find a practical reason to do so. It’s one of a number of ways to bring text onto a slide in a meaningful way, rather than simply select text on the slide and work your way down a bulleted list.

I have converted the MP4 video from Apple’s own podcast into a GIF which will replay over and over again, so you get an idea of what we’re trying to do here.

It starts with Jeff, to the right, and the research kit logo centre screen. The logo then moves to the left, leaving “white space” for the text to fill.

researchkit

As you can see, the entry and exit of the three sentences are done by a cube animation. We first saw such an animation highlighted as a slide transition when Jobs first introduced keynote more than a decade ago, and I recall thinking to myself when I saw it, that this was not your father’s PowerPoint.

In later versions of the cube slide transition – now available but poorly rendered in PowerPoint, and perhaps now overused in Keynote – the effect has been applied to text and object rendering within a slide (cf. transiting between slides).

Rather than use the blog entry here to describe what I did to replicate Jeff’s  keynote, I created a YouTube video walking you through the various steps I took so you can follow along and stop it where you need,  while you duplicate what I’m doing in your own Keynote file.

Emulating Apple’s Healthkit dual gradient design meme in Keynote – a video walkthrough for those wishing to learn more about Keynote

We’re currently in the throes of Apple changing the look and feel of its operating systems.

iOS 8 has just been released, revealing the influence of Apple Senior VP Jony Ive in bringing a flatter look. Yosemite is around the corner and it too will show a quite different feel from the desktop operating systems of the past few years.

When Apple makes these large scale changes, it introduces design memes which are often copied. Witness the original Bondi Blue iMac of 1998, and how it changed not just Apple’s design standards, but that of many other technologies, bringing multicoloured translucency to many non-IT products, for better or worse.

In iOS8, Apple has introduced Healthkit, a series of services combining both apps and hardware which resides on your iOS devices.

Below is a representation of some of its services:

tech-ios-8-healthkit

Here, on the left you can see the Dashboard, with Calories burnt in orange above a Sleep measure, in blue, below. On the right, you can see a variety of health services and measures incorporated into Healthkit.

I now fully expect that these visual representations of data points will become a design meme many will choose to follow, with their crisp sharp images and icons.

(UPDATE: The folks at UI design outfit, Mercury, have offered a graphic of iOS8 elements here. Below is the healthkit range – click to enlarge).

Screenshot 2014-10-03 07.46.17

Here’s a screenshot I took of my own iPhone 6 screen showing steps taken these past few days:

IMG_2999

I want you to note Apple’s use of dual advanced gradients. One is the entire orange soft edge rectangular shape containing all the relevant data, chart and information, going vertically from an orange to an almost blood red.

But I want you to also note the line chart showing how many steps I took the last few days, from September 26-October 1. Note in particular the area under the series of white lined data points, which too has a gradient from light orange to a darker hue.

I wanted to know if this design meme could be replicated in Keynote unassisted by third party drawing tools. This is one way I hone my Keynote skills, by setting myself challenges to reproduce what may have been constructed in professional design software.

The task then was to create an advanced gradient embedded on an advanced gradient.

In the video below, I walk you through one set of solutions, so that those with rudimentary Keynote skills can learn to apply some of the software’s deeper elements, such as grouping, drawing, outlining, gradients, colour matching, opacity and layering.

Bear in mind, the means I show may not be the only way to do this, and if you have more economical means (i.e., less mouse clicking), let me know in the comments.

Enjoy!